At CHAMPS, we know the struggles cancer programs face when it comes to CoC compliance and these are just two of the areas where we find we are always asked to provide advice. If you haven’t read my previous blog posts in this “Tips from a Cancer Program Consultant” series, I encourage you to check them out!
Today, however, I’d like to focus on how to ensure proper documentation of cancer committee activities.
Tips for Ensuring Proper Documentation of Cancer Committee Activities
Think of cancer committee minutes as a basis for providing documentation to support compliance with CoC Standards. The CoC Standards Manual very clearly states what should be included in the minutes.
Become proficient in the Eligibility Requirements and standards specific to your role. Your reports to the cancer committee should include the requirements listed in the manual.
Ensure information entered in the SAR is supported by the cancer committee minutes. Often there are discrepancies between entries in the SAR as compared to the minutes.
Report information from subcommittee or adhoc meetings to the cancer committee, if applicable.
Include a summary of visual tools used in cancer committee minutes, if applicable. (e.g., PowerPoint presentations and attachments)
Name attachments appropriately by including the standard number, topic and year. (e.g., 1.7 Tumor Conference Summary 2017 Activity)
Transcribe minutes and review them shortly after each meeting. It is especially helpful to utilize a document to track compliance with the standards.
Remember the adage, “If it isn’t in the minutes, it didn’t happen.” It is imperative that the minutes are complete and accurate, particularly since surveyors utilize the minutes to determine compliance with individual standards. Many deficiencies are a result of inadequate documentation and do not represent the high quality of care provided to cancer patients.
Don’t forget! In addition to my list of tips for ensuring proper documentation of cancer committee activities, the CAnswer Forum’s Standard Resource Library contains very helpful documents. A few resources I found particularly helpful include:
Tips for Understanding and Implementing Standard 1.5
Steps for Standard 4.7 Compliance
Tips for Cancer Committee Agenda and Minutes Template
How do you ensure proper documentation of cancer committee activities?
Do you find yourself needing additional support to ensure you’re documenting properly? Contact us.
CHAMPS Oncology will attend, exhibit and present at the National Cancer Registrar Association's (NCRA) 46th Annual Educational Conference that is taking place virtually Monday, Sept. 21 through Wednesday, Sept. 23.
CHAMPS Oncology Regional Manager Amanda Harvey-McKee, BA, CTR, will be presenting during the Registry Management Symposium portion of the conference. Her presentation, Transform Your Cancer Program with the Data You Collect, will take place during the conference. Check back for more details on her presentation as the conference date approaches!
Visit our booth to learn about our cancer registry careers and see if you have what it takes to join our team!
Learn more about the NCRA 46th Annual Educational Conference by visiting their website.
Where: ONLINE - VIRTUAL FORMAT
When: Sep 21, 2020 12:00 AM - 12:00 AM
ACCC 46th Annual Meeting & Cancer Center Business Summit
CHAMPS Oncology will attend and exhibit at the Association of Community Cancer Centers (ACCC) 45th Annual Meeting and Cancer Center Business Summit.
Follow the hashtag #AMCCBS to stay connected or visit their website here.
Where: Washington Hilton, DC
When: Mar 4, 2020 -
CHAMPS Oncology Annual Meeting: 2020 Cancer Program Insights
CHAMPS Oncology's Annual Meeting: 2020 Cancer Program Insights will be held Wednesday, Jan. 29 from 8 a.m. - 12 p.m. Register now to attend our free, in-person meeting.
What are the objectives?
Review NEW CoC Standards.
Receive NEW Compliance at a Glance Tool.
Ensure you're prepared for your first quarter cancer committee.
Who should attend?
Certified Tumor Registrars (CTRs)
Cancer Service Line Leaders
Cancer Committee Members
Follow #CHAMPSAnnualMeeting to stay connected.
Can't attend in person? Downloadable version and CEs will be available for purchase.
Interested in joining the CHAMPS Oncology team and learning about our rich history? Watch this video detailing our team's 40+ years of cancer registry experience and then apply here:https://bit.ly/3jiXfXF
Stay current with your cancer registry — let CHAMPS Oncology implement our concurrent abstracting for you. Our methods provide your organization with timely cancer registry data, so you can focus on saving lives. Find out more about our tested and proven approach that is making waves in the industry:https://bit.ly/3aJAjh7