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Concurrent Abstracting in the Cancer Registry Industry, Real-Time Data in a Real Way
Cancer Registry Industry

By CHAMPS Oncology Cancer Information Specialist Florence Wells

Change is the one constant in the cancer registry industry.

  • Advancements in medical treatment and developments in technology lead to changes in cancer registry processes.
  • Changes in cancer registry processes which lead to the collection of better data.
  • And, at CHAMPS Oncology, we believe better data saves lives.™

One change on the horizon for the cancer registry industry is the merging of the RQRS and CP3R platforms into one cohesive format called the Rapid Cancer Reporting System (RCRS). With this forthcoming change, the registry can anticipate the demand for real-time data for cases included in both platforms. This demand for real-time data can be fulfilled by concurrent abstracting in the cancer registry.

To move forward with concurrent abstracting, you first need to evaluate your resources and assess if your department is ready. 

1) Do you have enough registry personnel to handle the initial increase in your caseload or will you need extra help temporarily?

a. Casefinding and abstracting numbers will increase for the short term.
b. Patience and persistent is key. 

2) Are your hospital administration and IT departments available to provide the support required to meet your registry goals?

a. Both your hospital IT and registry program IT are necessary to ensure cases are electronically uploaded accurately to the cancer registry database.
b. Suspense/casefinding lists may need to be pulled twice a month to ensure accuracy.

3) If you are working with a multi-facility hospital system, is there a specific point person to be the liaison/communicator with other departments affected by the transition?

a. Open communication with all parties involved is vital. Providing progress updates, resolving technical issues, or alerting to possible delays in reaching the end goal will all be a part of the transition to concurrent abstracting.
b. Having a point person for communication purposes will provide quicker results to problems and less risk of miscommunication between parties.

Concurrent abstracting may appear to be a daunting task, but one worth pursuing to stay on top of the inevitable changes happening in the cancer registry industry. With proper planning and communication, it can be a smooth transition for any registry.

Interested in partnering with CHAMPS Oncology to begin concurrent abstracting at your facility? Contact us for a proposal.

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