Now that we are at the beginning of the age of concurrent abstracting in the cancer registry, some of us are starting to get a little worried. Sure we’ve had the AJCC 8th edition for a year now, but as of this blog posting the new cancer registry coding manual will not be available until November or December of 2017. How long might it take our cancer registry software vendors from the time of the manual’s release to update their software to reflect those changes? The not knowing can be enough to cause angst amongst even the most flexible of cancer registrars.
I’m a big proponent of the “don’t worry about what you can’t control” approach to life. So I like to plan for what I CAN control. I’ve learned a lot since we cancer registrars were faced with our last big change in 2010 and I’ve adapted these lessons to help me stay on top of my concurrent abstracting amidst the changes coming in 2018:
Read Those Manuals | As soon as the manuals become available, read them and become acquainted with any potential data collection issues you foresee.
Check in with Your Software Vendor | After the manuals are released, check in with your software vendor for their implementation plan and timetable.
Check in with Your State Registry | Pay attention to emails or newsletters from your state’s central registry so you can be ready with 2018 cases when your registry is ready to accept them.
Text, Text, Text | If there is a data element that is not in your registry software yet, decide on a standardized location where your team will text the pertinent information as they abstract the case.
User Defined Fields are Your Friend | Create a user defined field for 2018 cases to flag them for easy retrieval later and define these for your team in a central location.
Clearly Define Your Process | Document what your concurrent abstracting process is and place it in a central location for your entire team to reference.
Example: Complete the abstract with the information available at two months from date of first contact, the state flag is set to “not ready,” and select the appropriate 2018 Case UDF option.
Detailed notes and appropriate codes are used for anticipated treatments. Text the information for new 2018 data elements in the “comments” text box.
Cases will be returned to the abstractor at six months to add any additional treatment information and marked as “ready to submit."
Cases are submitted to the state cancer registry when they are ready to receive 2018 cases.
Keep your Hospital Partners Informed | If a change will effect data requests or reports you run on a regular basis, let the administrators or clinicians you work with know in advance.
Most Importantly – Communicate | Watch for 2018 implementation updates from standard setters, software vendors and your state cancer registry. Make sure to communicate with your team regarding any changes to processes you have defined.
Change is coming. There is no doubt our concurrent abstracting processes will be effected, so it’s always best to be as prepared as possible.
What are you doing to stay on top of your concurrent abstracting amidst the changes coming in 2018?
CHAMPS Oncology will attend, exhibit and present at the National Cancer Registrar Association's (NCRA) 46th Annual Educational Conference that is taking place virtually Monday, Sept. 21 through Wednesday, Sept. 23.
CHAMPS Oncology Regional Manager Amanda Harvey-McKee, BA, CTR, will be presenting during the Registry Management Symposium portion of the conference. Her presentation, Transform Your Cancer Program with the Data You Collect, will take place during the conference. Check back for more details on her presentation as the conference date approaches!
Visit our booth to learn about our cancer registry careers and see if you have what it takes to join our team!
Learn more about the NCRA 46th Annual Educational Conference by visiting their website.
Where: ONLINE - VIRTUAL FORMAT
When: Sep 21, 2020 12:00 AM - 12:00 AM
ACCC 46th Annual Meeting & Cancer Center Business Summit
CHAMPS Oncology will attend and exhibit at the Association of Community Cancer Centers (ACCC) 45th Annual Meeting and Cancer Center Business Summit.
Follow the hashtag #AMCCBS to stay connected or visit their website here.
Where: Washington Hilton, DC
When: Mar 4, 2020 -
CHAMPS Oncology Annual Meeting: 2020 Cancer Program Insights
CHAMPS Oncology's Annual Meeting: 2020 Cancer Program Insights will be held Wednesday, Jan. 29 from 8 a.m. - 12 p.m. Register now to attend our free, in-person meeting.
What are the objectives?
Review NEW CoC Standards.
Receive NEW Compliance at a Glance Tool.
Ensure you're prepared for your first quarter cancer committee.
Who should attend?
Certified Tumor Registrars (CTRs)
Cancer Service Line Leaders
Cancer Committee Members
Follow #CHAMPSAnnualMeeting to stay connected.
Can't attend in person? Downloadable version and CEs will be available for purchase.
Interested in joining the CHAMPS Oncology team and learning about our rich history? Watch this video detailing our team's 40+ years of cancer registry experience and then apply here:https://bit.ly/3jiXfXF
Stay current with your cancer registry — let CHAMPS Oncology implement our concurrent abstracting for you. Our methods provide your organization with timely cancer registry data, so you can focus on saving lives. Find out more about our tested and proven approach that is making waves in the industry:https://bit.ly/3aJAjh7